Contracts Administrator 1 (S & L Contracts)

Posted Date 2 weeks ago(3/6/2018 12:38 PM)
# of Openings
Work Site - City
Vienna or Virginia Beach
Corporate Operations - Marketing
Work Site - State
Security Clearance Level
None Required
Maximum Expected Travel
Regular Full-Time
Remote/Telecommute Available?
No - Applicants Must be Local to Work Site

Job Overview & Responsibilities

The Contracts Administrator 1 is an entry level contracts administrator role that serves as a liaison within the Mythics Emergent Group (MEG) supporting vendor partners, customers, and MEG; Sales teams, Legal, Finance, and other departments as needed with respect to assigned Mythics and Emergent contract vehicles.  This role maintains positive and open communication with Mythics and Emergent assigned contracting officers for the applicable contract vehicles (e.g., State and Local; TCPN, PEPPM, etc.), upkeep of current product offerings available via each contract vehicle by preparing and submitting all modifications/notifications supporting each contract vehicle in accordance with the applicable contract compliance requirements, maintains data validation between pricing provided by vendor partners and Mythics or Emergent contract vehicles to ensure that all product updates including price changes meet the applicable contract compliance requirements.  In addition, this role ensures that post award deliverables (e.g., SubK reporting, sales reporting, fee reporting, etc.) are compliant with the respective contract requirement. Travel may be expected between HQ and Vienna offices as needed for meetings and training.


Responsibilities and Essential Duties:

  • Prepare, submit and negotiate applicable contract vehicle modifications, such as:
    • Additions of new products/services
    • Deletion of products/services
    • Price reductions
    • Price Increases
    • Administrative revisions
    • Option renewals
  • Maintain detailed and organized files, including, but not limited to the preparation of contract briefs summarizing contractual requirements and a file for each contract vehicle that includes the original contract, all correspondence, changes/deviations, amendments, clarifications, etc.
  • Assist Mythics and Emergent Sales teams with any contractual questions or issues in response to a request for proposal or request for quote.
  • May assist Mythics and/or Emergent Accounting with the review of quarterly contract vehicle fee recording and payment.
  • May conduct meetings/calls with assigned contracting officer for the applicable contract vehicles.
  • May assist sales with obtaining required information from vendor partners to comply with contract vehicle requirements, such as:
    • Commercial product certification
    • Partner discounting info
    • Trade Agreement Act Certificate
    • Information on non-standard discounts
    • Commercial price lists
    • Vendor price hold/price protection
    • Warranties/guarantees
    • Maintenance/repair policies and pricing
  • Assist accounting with closeout activities, as needed, for orders under the applicable contract vehicle.
  • Maintain complete confidentiality of sensitive information.
  • Perform administrative support duties for the department, and other contract support projects and assignments, as needed.



Minimum Education and Experience:

  • Bachelor's degree and/or equivalent combination of education and/or experience. 
  • 1-2 years’ contracts experience in State and Local and Federal government and commercial contracting environments. Reseller experience a plus.
  • Experience using spreadsheet and database applications, data query tools, and MS Office applications, Excel. 



  • Basic knowledge of the federal acquisition regulations (FAR), State and Local Regulations and contracting/subcontracting procedures. 
  • Highly organized, detail oriented, and capable of handling several projects simultaneously.
  • Ability to effectively communicate and build positive relationships with internal and external customers.
  • Ability to work under tight deadlines and be flexible to the priorities and needs of the business.
  • Strong team player, self-motivated, friendly, and enthusiastic disposition.
  • Effective written, verbal and interpersonal communication skills.

Company Overview

Why work at Mythics?

Because at Mythics, YOU count!  
At Mythics, we have an environment that fosters creative thinking, respects your contributions, and accepts nothing less than excellence in serving our customers.  We demonstrate these core principles daily through our corporate Values of Respect – Empathy – Excellence – Fun (REEF). Our REEF values are the foundation of everything we do.

  • Comprehensive Health, Dental, and Vision plans available for you and your family
  • Premier 401k retirement plan with corporate matching and a 529 college saving plan
  • Tax-advantaged Health Savings Accounts and Flexible Spending Account options
  • Generous PTO bank and paid holidays
  • Fitness/gym membership reimbursement and other wellness activities
  • Tuition reimbursement for continuing education
  • Engaging company events such as quarterly awards, annual kick off parties, and FUN Friday’s (early release once a month)
  • Free gourmet coffee, tea, fresh fruits and healthy snacking alternatives
  • Community Service activities and charitable giving programs
  • Our GREEN approach – tracking energy consumption for reduction and purchasing only environmentally friendly products for our offices

Founded in 2000, Mythics is an award-winning Oracle systems integrator, consulting firm, managed services provider and elite Oracle platinum resale partner. Our business model is all about deep knowledge of Oracle technologies and business processes. We offer procurement and Oracle systems integration expertise across the full range of Oracle cloud, software, support, hardware, engineered systems, and appliances.  It’s a focus that gives us the critical business experience and the Oracle technology advantage you need to succeed.


Mythics, Inc. is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, physical or mental disability, sexual orientation, gender identity, age, marital status, medical condition, veteran status, or any other factor determined to be unlawful by federal, state, or local statutes. Mythics, Inc. will treat all employees equally with respect to compensation; opportunities for advancement, including upgrading, promotion and transfer, and all other terms and conditions of employment. This company is a VEVRAA Federal Contractor, and has designed and agreed to implement an Affirmative Action Program in accordance with Executive Order 11246 and VEVRAA Final Rule.  Mythics, Inc. is able to provide alternative methods of application for those who are unable to complete an online form.  Please contact to arrange reasonable accommodations.  To read more about your rights, please visit the Department of Labor Disability Rights Fact Sheet here. For more information about Federal laws prohibiting job discrimination, please view the “EEO is the Law” Poster here.


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